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Van stock control for installers

Van stock control for installers who are tired of guessing

Scan a barcode, see what's on every van, and restock from the warehouse in seconds. My Van Stock is built for alarm, CCTV, access control, fire and network engineers.

Book a free demo See how it works

Works on any phone. No app store download. Set up a van in minutes.

Stock goes missing between the warehouse and the job

Engineers turn up to site without the right detector, PSU or cable. Someone drives back to the warehouse, or orders next-day from the wholesaler at full price. Nobody knows what's actually on each van until the yearly stock check, and by then the numbers don't add up.

My Van Stock gives every engineer and manager a live count of what's on each van, so you buy less, lose less and finish more jobs first time.

Everything you need to control van stock, nothing you don't

Barcode scanning

Use the phone camera to scan items on and off the van. No scanner hardware needed.

Stock per van

See exactly what each engineer is carrying, live, from the office or the road.

Restock requests

Engineers request stock in a few taps. The warehouse gets a clear pick list, and the engineer is emailed when it's ready.

Van-to-van transfers

The office moves parts between vans or from the warehouse on the day, and both counts stay right.

Full history

Every scan, request and transfer is logged, so you can see where stock went.

Your company branding

Your own logins, web address and brand colour for your team.

Up and running in an afternoon

  1. Set up your vansAdd your engineers and give each one a van. They sign in from any phone.
  2. Scan stock onEngineers scan items onto the van, and scan them off as they're fitted.
  3. Restock with one tapWhen a van runs low, the engineer sends a request and the warehouse picks it ready for collection.
The office dashboard showing stock value, how many vans are fully stocked, open requests and items used this week
1Office: every van at a glance
An engineer searching for a PIR detector to log it against a job
2Engineer: find it and log it to the job
An engineer's stock request, filled with everything their van is short of
3Engineer: request what's short

Built by installers, for installers

My Van Stock is made for UK companies running engineers on the road:

  • Security and fire alarm installers
  • CCTV and access control companies
  • Network and data cabling installers
  • Service and maintenance teams

Track the kit you actually fit, from brands like Texecom, Pyronix, Paxton, Hikvision and Yuasa, supplied through wholesalers such as ADI and Mayflex.

Brand and wholesaler names describe the kind of stock you can track. My Van Stock isn't affiliated with or endorsed by them.

Simple pricing. Everything included.

One plan with every feature. No hardware to buy. A one-off £150 setup fee covers your branded portal and getting your first vans live.

Setup£150one-off

Your personalised branded portal, admin and vans set up for you.

Starter£30per month

1 admin, 3 vans, all features.

Extra vans£10per van, per month

Add as many as you need, whenever you need them.

Example: a team with 6 vans pays £150 once, then £60 per month (£30 + 3 extra vans at £10).

Get started for £30 a month Book a free demo

Questions

Do I need a barcode scanner?

No. Engineers use their phone camera to scan barcodes, or take a photo of the barcode. A USB or Bluetooth scanner also works if you have one.

Does it work on iPhone and Android?

Yes. It runs in the phone's browser and can be added to the home screen like an app. There's nothing to download from an app store.

What if an item has no barcode?

Search for it by name or part number and pick it from the list. Engineers can also add new items as they go.

Can stock be moved between vans?

Yes. The office can move stock between vans or from the warehouse. Both counts update straight away and the move is logged in the history.

How long does setup take?

We set up your branded portal, admin and first vans for you. Adding more vans and engineers yourself takes a few minutes each.

Is my data secure?

Each company has its own private area and logins, kept separate by the database itself. Engineers only see their own van, and everyone sets their own password on first sign-in.

Book a free demo

Tell us a little about your team and we'll get back to you to arrange a quick walkthrough, usually within one working day.

Already using My Van Stock?

myvanstock.co.uk/

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Van Stock

Sign in with your username (first.last) and password.

Forgotten your password? Ask your office to reset it.

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Choose your own password

You signed in with a starting password. Choose your own one that only you know: at least 10 characters. Three random words work well, like kettle orbit fern.

Enter your sign-in code

Open your authenticator app and type the 6-digit code for My Van Stock.

  1. Install an authenticator app on your phone, such as Google Authenticator or Microsoft Authenticator.
  2. In the app, add an account and scan this QR code.
  3. Type the 6-digit code the app shows.
Add to the authenticator app on this phone
Can't scan it?

In the app, choose to enter a setup key, and type this:

Lost your phone or changed it? Ask your office to reset two-step sign-in for you.

Nearly there

My Van Stock

Not connected yet

Open config.js and paste in your Supabase project URL and anon key. The README explains where to find them.

My Van Stock

Platform

Companies and their portals

My Van Stock platform

Companies overview

Who's using My Van Stock, and how much.

Companies

Click a company to edit it

Add a company

Their first admin

Logins are first.last. If you leave the email domain blank, logins live under the company's web address name.

Edit a company

Choose a company in the list above.

Van Stock

Connecting…

Your van

Overview

Every van and the warehouse at a glance.

Vans

Against each van's minimum quantities. Tap a van to see its stock.

Stock used on jobs

Items logged as used, each day for the last 14 days

Warehouse running low

Recent activity

Recent on this van

Request stock

Add what you need and send it. The office is emailed straight away.

Your requests

Pick a van to see what it's short of. Set the quantity each van should carry on the Stock tab. Loading a van moves the stock out of the store you pick.

Requests sent by engineers. Loading moves what the store has onto the van and closes the request.

Add a product

Leave it at 0 to just add the product to the catalogue.

Already in the catalogue under another name? Link this barcode to it instead

Add a product

Catalogue

Import from ADI or Mayflex

Export your order history or price list from the ADI or Mayflex website as CSV, then paste it here or choose the file. Columns headed description, part number or product code, barcode or EAN, brand or manufacturer, and cost or price are recognised. Existing products are updated by part number or barcode.

Vans and stores

Van kits

A kit is a standard list of items and minimum quantities, such as "Service van" or "Install van". Apply it to vans and their minimums are set in one go.

Apply to vans

Only minimum quantities change. Nothing is booked onto or taken off a van; the Restock tab then shows what to load.

People

Add a person

Enter their name to see their username. They'll be asked to choose their own password the first time they sign in.

Access rights

Tick what each tier can do. Super Admins can always do everything. Changes apply the next time each person opens the app.

Company details

Your portal: . Logins are first.last@ behind the scenes; people only type first.last.

Use a wide logo on a white or clear background. It's resized to fit.

Stock alert emails

Alerts and stock requests go to the address above. Set each item's minimum on the Stock tab, including for the warehouse.

Two-step sign-in

Super Admins and Admins always enter a code from an authenticator app when they sign in. Tick this to ask Users and Engineers too: each sets it up the next time they sign in.

Export

Download spreadsheets to open in Excel.

Account

Signed in as

We'll email you here when the office deals with your stock requests.

Two-step sign-in

On iPhone or iPad, in Safari:

  1. Tap the Share button (the square with an arrow, at the bottom of the screen).
  2. Scroll down and tap Add to Home Screen.
  3. Tap Add. Van Stock now opens like an app.

Using Chrome on iPhone? Tap the Share button at the top right instead.

Open your browser's menu (⋮ at the top right in Chrome) and choose Add to Home screen or Install app.

Login details

Address
Username
Starting password

This is the only time the password is shown. It works once, for 7 days, and they must choose their own password when they first sign in. Send it to them privately, such as by text, not in a group chat.

Point the camera at the barcode and hold steady.